Team Lunch Order Form —
No Google Form, No Account
Collect the whole order in one Sheet: each colleague adds a row with their order, notes and price, the total sums itself, and a Paid tick shows who has settled up. Splitting the receipt instead? A Split one bill shares tip and tax by what each person ordered.
How team lunch ordering works
Put the restaurant and the cutoff in the title. Name the columns Name, Order and Notes, then add a Price column set to Number and a Paid column set to Checkbox. The totals row sums the prices and counts the ticks.
Paste it in the team channel. The card shows the table with the total, and anyone on the page sees new orders within seconds without refreshing.
Read the list off the sheet, or download it as a CSV for the caterer. Tick Paid as money comes in, or hand the receipt to a Split so everyone sees exactly what they owe.
Everyone sees the order as it forms
With a form, nobody sees what their teammates ordered. On a shared sheet everyone does, so people spot the double order or remind each other about drinks.
No work-account sign-in for the contractor or the new hire on a different email system. Anyone with the link adds a row from their phone.
A Number column totals itself and a Checkbox column counts its ticks, so the order total and “6 of 9 paid” are always on the card.
From a five-person team to a fifty-person offsite
One shared sheet, however big the order gets.
Whoever is picking up drops the link; everyone adds their order and any swaps. One trip, nothing forgotten.
Collect orders the day before so the caterer gets one clean list, name, item and dietary note, instead of a reply-all chain.
The Team offsite plan puts a lunch vote, prep tasks, the agenda and expenses behind one link.
Not just lunch: the morning coffee run or a snack haul works the same way. Name, order, share, go.
Get every order right the first time
A Notes column catches the gluten-free, the no-cilantro and the salad-instead-of-fries before the order is placed, not after.
Name it “Lunch order, closes 11am”. The deadline shows on the card so latecomers know they missed it, and you close the sheet from your organizer link.
In a Split, choose One bill, enter the lines and let people claim their items. Tip and tax follow what each person ordered, and the page tells each person “You owe Jordan $18.40”.
Same team, same spot? Clear the rows from your organizer link and share it again, or start a fresh sheet in seconds.
Team lunch order FAQ
Can people add dietary restrictions or substitutions?
How do I total the order for the restaurant?
Is it free?
Can people change their order after adding it?
Can I close orders at a cutoff?
How do we split the bill with tip and tax?
Can we vote on where to eat first?
Collect team lunch orders in seconds.
Free, no account, works in Slack and Teams.
Create lunch order sheet →